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Coordinator, Hearst Creative
Hearst, one of the nation’s most diversified media, information and service companies, seeks a Coordinator within the Creative Communications Department. Creative Communications is Hearst’s full service, in-house creative department responsible for company branding, all graphic design services and large-scale corporate projects. The Coordinator will be responsible for supporting the VP of Creative Communications, as well as the entire Creative team. The position requires managing schedules, expenses and correspondence for the VP, as well as assisting the Department with all administrative functions. Additional responsibilities include project management, proofreading documents, and assisting with video shoots, photoshoots and events. The position offers opportunities to interface and handle projects with many other departments, including Executive Management, Marketing, Advertising, Events, and Corporate Communications. The role is administrative as well as creative and provides opportunities for growth.


Ability to multitask and manage multiple projects in a fast-pace environment
Excellent written and verbal communication skills
Collaborative team player that takes initiative
Exceptional attention to detail and organizational skills
Creative inclinations i.e. can write copy, proofread, and/or graphic design knowledge
Possesses superior judgment and professionalism
Strong interest in media and communications
Highly proficient in Microsoft Suite
Day-to-day tasks:

Manage Creative VP’s calendar
Manage Creative VP’s travel expenses
Manage department meetings
Manage department calendar/vacation time
Maintain data entry of timesheets, invoices, expenses
Manage all aspects of billing and payroll processing
Coordinate travel for photoshoots, outside meetings, etc.
Source materials, estimates, etc. for special projects
Arrange catering for meetings and photoshoots
Maintain travel reallocations of expenses for department
Oversee inventory of office and art supplies
Maintain filing systems for group records
Maintain department information and records
Manage operation and maintenance of office equipment
Manage all shipping/delivery
Required Experience:

Qualified candidates will have 1+ year experience in this field or a related field
Relevant field of study at school – i.e. media, communications, publishing etc., or relevant internship experience
Job Details
New York, NY 10019
Employment Status
Administration, Project Management
Marcomm, Publishing
POST DATE: 03.11.2019
Leslie Sim

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